Human Resources

Welcome to the Office of Human Resources!

The IU Columbus Office of Human Resources provides support to the campus by managing all HR activities. Our office collaborates with and counsels unit administrators regarding recruitment, hiring, employee retention, performance managment, professional development, and record and report management; all while ensuring compliance by adhering to campus, federal, state and local policies and guidelines.

Our HR professionals work together with campus leaders to maintain a confidential employment environment that promotes accessibility, inclusion, diversity, awareness and understanding among all staff and faculty at IU Columbus.

We place an emphasis on our committment to quality, equity, and integrity and aim to provide accurate information and timely service in a courteous manner.

Welcome to IU Columbus! As a new employee, we want to ensure you have a great start in your new career.

Benefits Overview for New Employees

As an Indiana University employee, you are part of a diverse community that values and supports your personal and professional quality of life. We are proud to offer a full range of benefits to help you and your family achieve healthy lifestyles, meet educational goals, build long-term financial security, and more.

Select your employee group from the options below to learn about the IU benefits available to you.

I am a new...

 

Have you completed New Employee Orientation?

New Employee Orientation is now available online through Canvas for all IU campuses. New staff employees will be automatically added on or before their first day of employment.

If you haven’t already, be sure to view the self-guided New Employee Orientation course to learn about benefits, policies, professional development opportunities, parking, campus-specific perks, and much more. New staff employees are automatically enrolled on or before their first day of employment, but any IU employee may register and view the course by visiting this link and choosing the option to “Enroll in Course”.

Ready to enroll in benefits?

When you are ready to enroll in benefits, follow these step-by-step enrollment instructions to create your IU computing account and enroll online.

Benefits Information & Enrollment

Professional Development

IU HR offers professional development sessions and series that foster employee growth, improve performance, and increase employee engagement.

Learn more

Find a Policy

IU Columbus policies ensure that everyone follows university and campus regulations and best practices. This page covers some of the policies most relevant to you as an IU Columbus faculty or staff member.

Technology


Have questions or need help?

If you need help or if you have questions, contact AskHR at askHR@iu.edu or 812-856-1234.

Staff employees (50% FTE or greater) receive the following ten paid holidays a year. Each holiday is considered to be eight hours for 100% FTE Staff. Holiday hours are prorated by FTE for Staff employees with less than 100% FTE.

If a holiday falls on a Saturday, it is observed on the Friday immediately preceding the holiday. If a holiday falls on a Sunday, it is observed on the Monday immediately following the holiday.

See the Holidays policy for further details.

2024 Holidays

HolidayDate
New Year'sMonday January 1
Martin Luther King Jr. DayMonday, January 15
Campus HolidayAccrues on March 1 of each year.*
Memorial DayMonday, May 27
JuneteenthWednesday, June 19
Independence DayThursday, July 4
Labor DayMonday, September 2
ThanksgivingThursday, November 28 and
Friday, November 29
ChristmasWednesday, December 25

*The Campus Holiday is either a “floating” holiday or a day designated by the president of the university or the chancellor of the campus. On campuses that treat the holiday as a floating holiday, Campus Holiday is available to use on or after March 1.

Payroll

Timesheet

If you are a faculty or exempt professional staff member at IU Columbus, you are paid monthly on the last working day of the month with the exception of December, when checks are paid on the first working day in January.

If you are a new employee whose hire date occurs in the first half of the month, you will receive your first paycheck on the last working day of the month of hire. If you are hired after the middle of the month and if payroll has already closed for the current month, you will receive your first paycheck on the last working day of the following month.

Clerical, technical, service maintenance, hourly, and non-exempt professional staff are paid biweekly. Your first paycheck is usually received within three to four weeks from the start of employment.

How does it work?

Performance at IU is a uniform program of conversations about performance and development. It sets staff up for success by ensuring:

  • A clear understanding of expectations for all staff roles
  • Recurring two-way conversations between staff and leaders
  • Annual growth and development plans for every staff member
  • Consistent annual performance conversations with every staff member

Four Conversations that Build Our Culture

The Performance at IU program includes four guided conversations. Click a button below to learn about the four conversations that guide the annual program. (IU Login required):

The Performance at IU Annual Cycle

ConversationTimeframeAttestationFrequency
Expectation ConversationJan.–AprilSubmitted by employee by May 15Required once per year
Check-In ConversationThroughout the year, after Expectation Conversation occursNo attestationOngoing, at least one 30-min. conversation per month
Development ConversationThroughout the yearNo attestationOne or two 30-60 min. conversations per year
Annual Performance ConversationJan.–MarchSubmitted by leader by April 15Required once per year

 Get details about performance at IU

FARs are to be submitted electronically by Thursday, February 1, 2024

Division Head & Program Director Review Form
Due date to supervisor: Thursday, February 1, 2024

(See applicable review form for additional due date information.)

Division Heads and Program Directors complete an administrative review form each year to note their accomplishments and set goals for the coming year. The 2021 form can be downloaded from the appropriate link below.

Note to Division Heads:

Division Heads should submit the following completed items to Assistant Vice Chancellor for Academic and Student Affairs, Dr. Lori Montalbano, by Friday, March 8, 2024:

  • Narrative evaluations of all full-time faculty prepared by division committees, including updated CVs
  • 2021 Division Head and Program Director Leadership Review Form

All faculty review information submitted to Dr. Montalbano will be forwarded to Vice Chancellor and Dean, Dr. Reinhold Hill, for review by Friday, March 15, and to Human Resources by Friday, March 25, 2024.

*This timeline is necessary to correspond with the 2023-24 budget construction process.

What is SupportLinc?

SupportLinc Employee Assistance Program (EAP), administered by CuraLinc Healthcare, is a confidential resource that provides 24/7 access to professional counseling and referrals. SupportLinc’s licensed counselors can provide short-term assistance with issues such as grief and loss, substance abuse, relationship problems, work-related pressures, stress and anxiety, and more. Eligible employees and household members have access to SupportLinc services at no cost, including (but not limited to):

  • Unlimited 24/7 telephone access to licensed counselors for in-the-moment support
  • Up to six (6) face-to-face counseling sessions per presenting issue at no cost (in-person or virtual)
  • Access to SupportLinc’s comprehensive technology suite including their web portal and mobile apps
  • Expert referrals for local service providers including child and elder care, home repair, pet care, housing needs, and more
  • Financial and legal planning support and consultations

Download the Summary of SupportLinc Services and Access Points to learn more about the services offered by SupportLinc and how to access them.  

Resources

Connect with SupportLinc

Call for 24/7/365 assistance: 1-888-881-LINC (5462)

Website: SupportLinc.com (Case sensitive username: iu)

Email: support@curalinc.com

Mobile App: eConnect® for Apple | Android (Case sensitive username: iu)

Twitter: @SupportLinc

All Indiana University (including IU Indianapolis) students, faculty and staff are required to have a COVID-19 vaccine and be fully vaccinated or have an approved exemption. This requirement is part of IU’s ongoing successful response to and management of the COVID-19 pandemic on its campuses and will allow the university to lift most restrictions on masking and physical distancing.

A person is considered fully vaccinated two weeks after having all doses of a vaccine (2 doses for Pfizer, Moderna; 1 dose for Johnson & Johnson).

If you have questions about receiving a COVID-19 vaccine, exemptions or know you won't be fully vaccinated before returning to campus, just let us know.

Please feel free to reach out to vaxreq@iu.edu or 812-855-4848.

How to report your COVID-19 vaccine

All current students, faculty and staff will use IU’s COVID-19 vaccine report form to attest that they are vaccinated and report all doses of your vaccine. Incoming students should plan to complete the self-report form once have created their IU email account.

How to report your COVID-19 booster

All current students, faculty and staff may voluntarily report their COVID-19 booster to IU using the COVID-19 vaccine report form. Students who report their booster will receive $20 in Crimson Cash. It takes 5-7 days for the Crimson cash to appear on your card.

You will need to have your CDC vaccination card with you when reporting your booster.

Exemption Request Process

Approved exemptions include:

  1. Religious exemptions.
  2. Ethical exemptions.
  3. Medical exemptions with documentation from your provider of an allergy to the COVID-19 vaccines or their components.
  4. Medical deferrals for the following circumstances with a note from your provider:
    1. Active pregnancy or active breastfeeding only if the provider is requesting an exemption. The exemption lasts only until you're no longer actively pregnant or actively breastfeeding. Pregnancy and breastfeeding are not contraindications for vaccination.
    2. Immunocompromised individuals only with provider request for an exemption and only for those who have recent (within the past 3-6 months) hematopoietic or solid organ transplant, or on active treatment with Rituximab within the past 3-6 months.
    3. Have received COVID-specific monoclonal antibodies in the past 90 days.
  5. An online program exemption for students who are in a 100% online program with no on-campus component. This must be an online program; not simply taking all online classes.

You can request an exemption using the online request form. IU’s Medical Response Team, among other designated IU leaders, will promptly review exemption requests, responding within five business days.

If you're arriving from an international location

Students, scholars, faculty and staff arriving from an international location may not have access to a COVID-19 vaccine in their current location and may not be able to be fully vaccinated before arriving on campus.

Individuals in this situation should plan to receive a COVID-19 vaccine upon their arrival in the U.S. They can continue to participate in orientation, classes and other activities as they work toward becoming fully vaccinated.

COVID-19 vaccines authorized by the FDA and recommended by the World Health Organization will meet IU's requirement. If you've already received a vaccine that is not one authorized/recommended by either of these organizations, you’ll need to receive one that is. There are no known safety issues at this time with receiving an FDA-authorized vaccine after receiving one that has not yet been authorized/recommended.


New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

We have partnered with Healthy IU to promote university-wide wellness initiatives and resources through our IU Columbus Wellness Coalition. 

IU strives to create a workplace where employees feel engaged and valued. Our wellness has a huge impact at work and beyond. Support for employee wellness is a major way supervisors and team members can engage and inspire in the workplace.

We encourage all employees to get involved. If you have a health or wellness idea, or a recommendation for how we can better promote health and wellness initiatives on our campus, please feel free to reach out to one of our local representatives.

IU Columbus Wellness Ambassadors

Programs & Workshops Available

IU Columbus offers programs and workshops to help you live your best you. Click the link below to view the programs and workshops ranging from nutrition and physical well-being to parenting and mental well-being.

Programs & Workshops

Preventive Care

Our greatest wealth is our health.

Preventive care includes routine well exams, screenings, and immunizations intended to prevent or avoid illness or other health problems. People who see their doctor regularly and have routine screenings are more likely to receive an early diagnosis if they develop a medical condition, and this contributes to better outcomes and a longer lifespan. Routine screenings also allow physicians to compare test results over time, increasing the chances that a potential problem can be prevented by interventions like medications or lifestyle changes.

All IU medical plans cover in-network preventive care at 100%, meaning you can receive these and many other services through your primary care provider with no out-of-pocket costs:

  • Wellness exams and routine immunizations
  • Labs for cholesterol, TB, fasting blood sugar and A1C, and STIs
  • Screening tests such as mammograms, bone density testing, PSA, colonoscopies, and cancer screenings
  • Women’s health services including oral contraceptives, IUDs, hormone implants, injections, pap smears, and sterilization

Some preventive services have age or quantity limits, so be sure to check with your primary care provider or insurance provider, or find more information for your medical plan here.

Preventive Care

Stay Active

Physical activity throughout your day is critical to the health not only of your body, but your mind and spirit as well. Grab a friend and take a walk or class at a local fitness center.

Physical Activities

Local Resources

Check out the link below to view resources available to you. Work + Life is designated to help all employees, university-wide, lead productive, sustainable, and thriving professional and personal lives. Several classes and webinars are available covering a wide array of topics.

View All Resources

Nursing Mothers

New parents CAN breast or chest feed or express milk while returning to school or work. A private space for IU Columbus Academic, Staff and Students who are lactating is available in the Research Center (RC Room 105) and in one of the Summerville breakout rooms (LC Room 1403). For more information, please see the link below.

Nursing Mothers on Campus

 Sustainability & Health

The IU Columbus Office of Sustainability creates a culture of sustainability in the administrative, academic, and community engagement programs at IU Columbus. See how local sustainability efforts tie into health initiatives for our campus.

Local Health & Sustainability Efforts

What is Public Student Loan Forgiveness?

The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer.

Determine if you qualify by visiting the Federal Student Aid website.


Why and When to Submit the PSLF Form?

To help you track your progress toward qualifying for PSLF, we recommend that you submit the PSLF form annually or when you change employers. It will make it much easier once you are ready to apply for forgiveness after 10 years of employment in public service!

Submitting the form annually will let us track and verify how many qualifying payments you make while working full-time for a qualifying employer, among other PSLF eligibility requirements.

If you do not submit the PSLF form with your employment certification annually, then at the time you apply for forgiveness, you will be required to submit employment certification for each employer you worked for while making the required 120 qualifying monthly payments.


How do I complete the employer section of the PSLF process?

  1. FedLoan Servicing recommends that you initiate your PSLF application at studentaid.gov
  2. Complete page 1 of the application WITHOUT including your Social Security Number. For security purposes, please include your University ID instead to properly identify you in the system. Payroll will update that field to reflect your Social Security Number.
  3. Send the form to payroll@iupui.edu and be sure to include your full legal name and University ID, and note that your home campus is IU Columbus.
  4. Since this document contains critical information, upon completion you will receive an email notification from Slashtmp IU including a password protected link to retrieve the completed form. Another email will follow including the password required to obtain the secure document.

Please Note: Please allow five working days for IU Indianapolis Payroll to complete processing. 


What do I do once IUPUI Payroll returns the completed form?

Once the employer portion of the PSLF form is completed and returned (Above Steps 1-4), you can send it to FedLoan Servicing* or via mail or fax as listed below.


You may mail the form to this address:

U.S. Department of Education
FedLoan Servicing
P.O. Box 69184
Harrisburg, PA 17106-9184


You may also fax your PSLF form to 717-720-1628.


If FedLoan Servicing is already your servicer, you may upload your PSLF form on FedLoan Servicing's website.

*FedLoan Servicing, one of the federal loan servicers, administers the PSLF Program on our behalf.

¡Please be aware that the U.S Department of Education will reject forms sent without a physical (wet) signature!


United States Government. (2021). Public Service Loan Forgiveness Form.

Federal Student Aid. Retrieved September 21, 2021, from https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service/public-service-loan-forgiveness-application.

IU Columbus Campus HR Contact

Welcome to the Office of Human Resources!

Please reach out if you have any specific questions relating to your employment at IU Columbus. For specific questions pertaining to benefits or retirement, please reach out to the IU Human Resources Customer Care Team at askHR@iu.edu for better assistance.

Kassi Ford, MBA
HR Generalist
Phone: 812.348.7204 
Office: LC 2108

Employment Verifications

Below is the standard information provided by Indiana University for employment verifications.

This subject matter is managed by the Office of the University Controller, which is a separate department from Human Resources. You may contact their Customer Service team by submitting a support form: https://controller.iu.edu/contact.

If your request is for a verification of employment, please visit https://controller.iu.edu/services/employees/employment-verification

IMPORTANT: NEVER email critical data such as your SSN, banking information, or passport information.

We hope this addresses your questions or concerns. If you have additional questions, please reply to this email or call us at the number listed below.

IU HR Customer Care | 812-856-1234 | askhr@iu.edu

 Or if we are able, simply linking this page may help? https://controller.iu.edu/services/employees/employment-verification